Do you know your data to be archived? If not, it is time to assess it. Deep internal and external cooperation is one of the tips Topi Westerholm highlights. What else does he recommend?
Read also my first blog: Archiving data, part 1: Decommissioning legacy applications with cloud
It is something that I do not recommend for a good reason - the organization will be at risk of not being compliant with the laws and regulations, such as GDPR. With well thought-out data management practices, it can be avoided.
Before decommissioning legacy systems and archiving the data in a traditional way, or to the cloud as I suggest, any company needs to have information about their data. What types of data do we have? Where is it stored? Who owns it? Are there any personal data? How long does each data object needs to be retained? What information do users need for finding the data? Who can access the data?
Gathering all information depends on the maturity of the company’s data management processes. With proper data management processes in place, it is easy to provide the information as it is documented and available.
If the opposite is the case and information of data is missing, the company needs to conduct a data assessment to find out what they want and need to archive. I recommend deep internal and external cooperation to do the analysis efficiently and learn for the future.
Here are my tips:
Me and my colleagues are happy to help you to plan your archiving strategy and offer Tietoevry Archiving as a Service for your everyday archiving needs. It is a next-generation, cloud-based enterprise-wide archiving platform based on the OpenText™ InfoArchive product, compliant archiving both structured and unstructured information.
Whether actively archiving business information to reduce system loads or de-commissioning applications to stand down outdated systems, InfoArchive is the flexible and cost-efficient way to reduce IT costs and accelerate the move to cloud. Users remain effective in their everyday work and can quickly access data and documents in familiar, process and role-specific views. This allows any organization to cost-effectively upgrade to new applications with active data and still keep historical data just a click away. Get in touch!
And if you are interested in data jobs at Tietoevry Create, check out our open positions!
Topi is an IT consultant who has 20 years of experience in specifying and gathering business requirements from customers for software applications and has led several software delivery projects during his career. Last 10 years he has worked in the enterprise content management area, especially in archiving and is currently responsible for add-on sales, consultancy and archiving deliveries for multiple customers.