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Privacy notes

General notice Website Visitor notice Business Relations and External stakeholders notice
Recruitment notice Facility Visitor Notice -


Scope of this Privacy Notice

This privacy notice aims to give you information on how Tietoevry collects and processes your personal data and tells you about your privacy rights and how the law protects you when you: visit our offices, sites and other facilities.

What data do we collect about you?

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data such as first name, last name, username or similar identifier.
  • Contact Data such as address, email address, telephone numbers, social media contact.
  • Employment Data such as title, company name, department name.
  • Monitoring and Recording Data such as video and audio recordings, images and other similar data produced by CCTV cameras, internet-enabled cameras or other similar means.
  • Access Management Data such as your access rights, information regarding your use of our facilities through access security logs (in cases where you are using our access readers or chips) and information collected for providing ID cards

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not generally collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. In the limited cases where we do process such data, we do this in accordance with the applicable legislation. If you choose to provide us with unsolicited sensitive personal data through our websites, you are consenting to the processing of that personal information to the extent necessary and to the extent permitted by applicable legislation.

How is your personal information collected?

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your personal data by filling in forms or by corresponding with us by post, phone, email or otherwise.

Automated technologies or interactions. We may automatically collect your personal information through cameras, video surveillance and CCTV technologies, readers or chips.


Where we need to collect personal data by law, in order to protect the legitimate interest pursued by the processing, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to grant you access to our offices, sites and other facilities.

For what purposes is your personal information processed?

We will only use your personal information when the law allows us to. We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us at if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below. 

Purpose/Activity Lawful basis for processing
Purposes of collecting your personal information:
  • Manage access in our facilities
  • Increase the personal safety of our staff and visitors
  • Protect our and our customers’ property and business
  • To deter criminal activity and assist in a criminal investigation
  • To identify the individuals in the event of legal, criminal, or policy violations
  1. Necessary for our legitimate interests (to secure the safety of our staff, visitors, business and property, and to protect the property of our customers)
Administrative reasons and legal compliance
  • complying with legal obligations
Necessary for our legitimate interests (for the purposes of satisfying any legal, accounting, or reporting requirements)
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